Invitation for Expression of Interest for providing Hotel Rooms during the:

International Conference on Achieving Youth Specific SDGs: Key Challenges and Policy Responses

 

RGNIYD, Sriperumbudur invites sealed applications with the supporting documents for providing Hotel Rooms for the Delegates and Resource Persons attending the International Conference at its premises during July 25 – 27 2018.

 

The Hotel Operators are welcome to send applications in a sealed cover to The Registrar, RGNIYD, Sriperumbudur on or before 11.07.2018, 03.00 pm to the administrative Officer, RGNIYD. Based on scrutiny of applications/inspection of Hotel property, RGNIYD shall award a Hiring Order to the selected Hotels as per the following conditions:

 

Conditions of the Contract

1.  There are a total of 25 single rooms for 3 nights, 2 double rooms for 3 nights, and 34 single rooms for one night proposed to be hired by RGNIYD @ not more than Rs.2800/- all- inclusive taxes. The number of rooms to be hired by RGNIYD may vary in case the rates proposed are higher/lower than the rates proposed by the hotels found suitable OR if the hotels accepting the rates are not found suitable/upto the mark by RGNIYD during inspection before awarding the contract/s.

2. The rates accepted by the hotels shall be inclusive of: a) Room rent on single or double occupancy basis. b) One bottle of bottled water per room per day c) Breakfast on buffet basis (as per the menu). d) All taxes/levies as applicable.

3. The Hotels accepting the proposed rate by RGNIYD i.e. less than Rs.2800/- per room per night or those offering rates below the proposed rates shall be given preference over other applicants. In case the rate proposed by the applicant is higher than the rates proposed by RGNIYD, the same may be proposed by the applicant and RGNIYD may consider the application in case the required number of rooms cannot be found by RGNIYD at the proposed rates.

4. In case the number of applicants are more than the total number of rooms required by RGNIYD preference shall be given to hotels offering higher number of rooms than others with better features and proximity to RGNIYD Campus.

5. After scrutiny of applications a list of hotels applying under the scheme shall be made in order of:

a) Minimum rates proposed by the hotel

b) Number of rooms offered by the hotel

c) The shortlisted hotels shall be visited by RGNIYD officials and or representatives of co-organisers of the event and the offered rooms shall be evaluated on basis of room size offered, distance from RGNIYD, cleanliness, facilities and upkeep etc.

d) RGNIYD may divide the number of rooms amongst all successful applicants at its own discretion if more hotels are found acceptable as per its evaluation. However no applicant should offer less than 15 rooms.

 

7. Award letters shall be issued to hotels if found suitable within seven days of finalization.

8. RGNIYD is free to cancel the award letter of any successful bidder and re-award to the next applicant in line at any stage without giving any reason whatsoever in this regard. The decision of RGNIYD in this regard shall be final and binding on all applicants applying under this scheme.

 

For enquiry please contact Dr. P. Sivakumar, Assistant Professor, 9444581080 / skrgniyd@gmail.com

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